City of DeLand

120 South Florida Avenue

DeLand, FL 32720

Phone: (386) 626-7000


 

Department: 103/Finance,                                     Exempt: No

Reports To: Assistant Finance Director,                Pay Grade/Wage: 124 $53,477 - $82,888

Position Type: Full-Time                                        Hours: 40 hrs/week

This highly responsible position is responsible for the planning, preparation, development, reporting, monitoring and forecasting of the City’s annual operating and capital budget and annual multi-year Capital Improvement Program budget in a manner consistent with established deadlines and procedures. Responsibilities include day-to-day evaluation of City purchases and financial projects and their implications to the City. Work involves consultation with departmental management personnel during the preparation and review of budget estimates and justification statements, recommendation for budget amendments and transfers, and other budget administrative issues. In addition, this position is responsible for the coordination and preparation of quarterly and annual reporting related to the budget. Considerable initiative and judgment are required regarding recommendations on budget preparation and control policies, regulations and procedures. This position also requires considerable independence and thought processes.

Job Description:

DUTIES & RESPONSIBILITIES

• Plans, organizes, and coordinates preparation of the City's annual operating and capital budget and annual multi-year Capital Improvement Program. Tasks include: the coordination of the City budget and presentations to City Council; designing and establishing data collection processes related to the development of the budget; reviewing budget processes and activities; reviewing the work of the other city department staff for budget adherence and budget compliance to organizational policy and Federal and State laws and guidelines.
• Responsible for budgeting all personnel and benefits for the City.
• Responsible for calculating and billing out indirect costs (cost allocation) for all departments.
• Prepares the Annual Budget Report, including application for the GFOA Distinguished Budget Presentation Award.
• Coordinates the quarterly and annual reporting process related to the budget.

• Day-to-Day management, oversight and evaluation of purchases and financial projects and their implications to the City.

• Performs complex financial evaluations including trends, forecast projections, tax revenues and cost-benefit analyses.

• Coordinates and assists the Finance Director in preparing various external reports to other government agencies, bond rating companies, consultants and trade organizations.

• Ensures Truth in Millage (TRIM) compliance.

• Conducts expenditure analysis and revenue monitoring and prepares revenue and expenditure forecasts based on analysis and budget amendments and transfers as needed.
• Analyzes departmental budget requests and recommends funding levels to Finance Director.
• Displays initiative and judgment regarding recommendations on budget preparation and control policies, regulations and procedures.
• Performs related duties and responsibilities as assigned.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree or higher from an accredited college or university, with a major in Accounting, Finance, Public or Business Administration is required.

• Progressive experience in organizational financial planning and budgeting, preferably in local government environment, is required.

• A Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), Certified Government Finance Officer (CGFO), Certified Government Financial Manager (CGFM) and/or Master’s degree in appropriate field may substitute for some job experience.

PREFERRED SKILLS

• Five (5) years or more in a local government environment preferred.

LANGUAGE SKILLS

• Ability to deal with the general public in a professional, courteous manner.

• Ability to develop and maintain good personal relationship with other employees and the public.

• Ability to clearly and effectively communicate both verbally and in writing.

REASONING ABILITY

• Ability to follow and apply common sense understanding, to carry out instructions furnished in written and oral form.

• The applicant must demonstrate the ability to plan, organize, coordinate and communicate to senior management staff.

OTHER SKILLS AND ABILITIES:

• Knowledge of generally accepted accounting principles (GAAP), particularly as applied to governmental accounting and financial reporting.

• Knowledge of the principles and procedures associated with the preparation of the annual budget and the Truth in Millage (TRIM) compliance process.

• Knowledge of Florida Statutes as related to the budget adoption process.

• Demonstrated knowledge of state-of-the-art budgeting techniques and issues.

• Ability to analyze trends from detailed record and factual materials.

• Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.

• Exercise considerable initiative, foster collaboration and teamwork, and demonstrate creativity and innovation leading to improved work processes.

• Ability to make sound decisions in a manner consistent with the essential job functions.

• Proficiency in various Microsoft Office applications and financial software programs.

WORK ENVIRONMENT/ADA: While performing the duties of this job, the employee is regularly required to sit for long of periods of time performing repetitive functions. The employee must be able to access file cabinets for filling and retrieve data. The employee must have the ability to sit at a desk and view a screen for extended periods of time.

Lifting: Lift up to 15 Pounds, Vision:, 20/20 or Corrected to 20/100

Environment: Office/Sedentary Work Hearing: Normal Noise Levels for Work Environment

*Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.